SULLY AND LAVERNOCK COMMUNITY COUNCIL MEETINGNOTE

ANNUAL COUNCIL MEETING ON THE 11 th MAY 2026

Councillors who attended the meeting

Item 1

Bowring, Judd, Hall, Lynn, Cannon, N Parry, G

Parry, Payne, James

Apologies for Absence

Item 2

No communication from Councillors Gilligan or

Mahoney

Declarations of Interest Councillor Judd - Jubilee Playgroup/Sully School

Minor Authority Representative

Governor/Saving Sully and Lavernock Group,

Trustee Sully Library

Councillor Parry – Trustee/Volunteer Sully

Library

Decisions taken at the meeting.

(See below agenda items and the relevant

resolution)

Agenda item 3 The election of the Chair of the Community

Council took place and Councillor Bowring was

elected and accepted the role.

Agenda item 4 It was decided and resolved by the Community

Council that two Councillors would be elected

to be Vice Chair. This role was accepted by

Councillors Nicky Parry and Vicky Judd.

Agenda item 5 The community council agreed that the

minutes of the previous meeting of the Full

Council on the 16 th March 2026 were an

accurate reflection of that meeting.

Agenda item 6 The community council agreed the payment

schedule(s) as prepared by the Proper Officer

and explanations were given where

appropriate

Agenda item 7 The Community Council agreed and resolved

that the current banking arrangements would

remain the same. Barclays Bank will be used for

the majority of the accounts with Hinkley and

Rugby Building Society used for the reserves.

Agenda item 8 The Community Council agreed that the current

signatories remain as is.

Agenda Item 9 The Community Council agreed and resolved

that the current arrangements remain the

same regarding the make up of the Finance and

Personnel Committees. All Councillors are

members of the Finance Committee and the

Councillors on the Personnel Committee

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remain the same. Working Groups will be

formed as and when required.

Agenda item 10 The Proper Officer formally requested that the

Community Council authorise payments for the

year and produced a list of “Due payments that

arise on a regular basis “, that the Community

Council could authorise to be paid under Part 6,

Paragraph 6.6 of their Financial Regulations.

The council agreed to this request.

Agenda Item 11 The Community Council agreed that the

representatives to external bodies remain the

same as the previous year.

Councillor Judd – Sully Primary School

Chemical Advisory Board – Councillor James

Community Liaison Panel – Councillor N Parry

One Voice Wales and Cardiff an Vale Area

Committees – Councillors N and G Parry

Agenda Item 12 To receive a report from the representatives

of external bodies

Sully Primary School

Councillor Judd advised that there had been

surveyors at the school regarding the proposed

work that has been muted. It would appear

that the school will see the removal of the old

temporary structures and new additions to the

main building. The budget for the coming year

is described as dire and that there are issues all

over the Vale regarding pupil attendance. Some

schools are looking to fine parents due to

attendance issues.

Chemical Advisory Board

Councillor James stated that there is a meeting

shortly and would report back.

Community Liaison Panel/One Voice

Wales/Cardiff & Vale area committee

Councillor Nicky Parry advised that scheduled

meetings of the Community Liaison Panel and

One Voice Wales had been cancelled, with no

known date as yet for the next ones.

Councillors Mahoney & Gilligan

There had been no reports or information

relevant to the community received from either

councillor.

Section 6 Obligations

The Proper Officer had circulated the minutes

of the last meeting of the Vale Nature

Partnership to Councillors. Councillor Lynn had

no further information for the council.

Agenda Item 13 There were no members of the public present

at the meeting so the Chair moved to the next

agenda item.

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Agenda Item 14 The Proper Officers had circulated a number of

written up dates in lieu of a meeting that was

scheduled for the 13 th April, but did not take

place. He also provided a written update

regarding a section 106 meeting that had taken

place with Lucy Butler on the 22 nd April.

The Proper Officer advised that he had received

a request for a letter of comfort from the Sully

Centurions Cricket Club. He will seek further

advice regarding this matter.

The Proper Officer advised that there had been

a request for a camper van to use the Jubilee

Hall car park to attend an event that would be

taking place there in June. This was discussed

and the request refused. The Proper Officer to

correspond accordingly.

Councillor Bowring updated the Council

regarding a meeting of the Saving Sully Group

that she had attended.

Agenda Item 15 The Proper Officer had circulated the end of

year accounts and Annual Governance

Statement to the Community Council for their

approval. The Council subsequently approved

the accounts for the financial year 2025-2026.

Agenda Item 16 The Community Council agreed that there

would need to be some in depth structural

surveys of the buildings. It was felt that in order

to take on a long term lease they had to ensure

the longevity of the structures and then be able

to budget accordingly for essential and on-

going maintenance.

Agenda Item 17 The Community Council resolved and agreed

upon a donation of £50 for an advertisement at

the Sully Village Show.

Agenda Item 18 The Community Council agreed to sign up the

Civility and Respect Pledge instigated by One

Voice Wales.

Agenda Item 19 The Community Council agreed a provisional

date for the next meeting of the council as the

1 st June 2026, which will be a Finance

Committee Meeting.

Part 2 The Chair moved to Part 2 of the meeting

where due to the confidential nature of the

items to be discussed, would normally issue a

declaration and exclude the public. However,

there were no members of the public present

to exclude.

Agenda Item 1 There were a number of items discussed which

were of a confidential nature. An ongoing issue

will be referred to the Personnel Committee.