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AGENDA

Below is our latest published agenda:

SULLY AND LAVERNOCK COMMUNITY COUNCIL

CYNGOR CYMUNED ABERSILI A LARNOG

NOTICE OF ANNUAL MEETING

I hereby give notice that a Meeting of the Community Council will be held on Monday 13 May 2024 at 6.30pm

Topic: SLCC Annual Meeting

Time: May 13, 2024 06:30 PM London

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Meeting ID: 871 7177 7813

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Meeting ID: 871 7177 7813

Passcode: 712717

All Members of the Council are hereby summoned to participate remotely in order to consider and resolve upon the matters which appear in the agenda. The community councils’ remote meetings protocol will apply.

Part 1

Agenda

1. To note attendance and receive apologies for absence.

2. To receive declarations of interest.

3. To elect a new Chair and confirm acceptance of office (As meeting conducted via Zoom verbal confirmation of acceptance with a signed declaration provided ASAP).

4. To elect a new Vice Chair.

5. To approve and resolve upon the council bankers.

6. To appoint signatories to the council’s bank accounts.

7. To discuss and resolve upon the regular payment schedule prepared by the clerk. This to authorise the approval of regular payments for the next twelve months.

8. To discuss and resolve upon committees and working groups.

9. To appoint councillors to working groups and committees.

10. To appoint representatives of external organisations (Sully Primary School, Evenlode School, Chemical Advisory Board and the Community Liaison Panel).

11. To approve the minutes of the previous meeting.

12. To approve the schedule of payments.

13. To receive a report from the previous representatives of external bodies Sully Primary School, Evenlode School, Chemical Advisory Board and Community Liaison Panel).

14. Democratic Half Hour – The public are invited to ask questions on agenda items or propose items for the agenda of the next meeting. The Public will not participate in any other part of the meeting. (Time constraints apply)

15. To receive any updates from the Proper Officer and councillors and discuss and resolve upon any further actions required.

16. To discuss and resolve upon any increase in hire fees for users of the SLCC facilities.

17. To discuss and resolve upon any response to the results of the Boundary Commission review.

18. To receive an update and resolve upon a new lease in respect of the community library.

19. To discuss and if necessary resolve upon recommendations in correspondence submitted by Councillor Lynn regarding village benches.

20. To discuss and resolve upon a budget in respect of the D Day Celebrations.

21. To discuss and resolve upon any required changes to the Terms of reference of the community council’s Personnel committee.

22. To discuss and resolve upon any changes to current policies of the council. Proposed changes will have been circulated by the Proper Officer along with any new policies for approval (Urgent matters, Safeguarding, Access to meetings, Notice Board, Memorials and Co Option)

23. To provisionally approve the date of the next meeting of the Finance Committee as the 3rd June 2024

In accordance with section 1(2) of the Public Bodies (Admission to meetings) Act 1960. In view of the confidential nature of the business to be transacted, it is advisable in the public interest that the press and public are excluded from the meeting.

Part 2

1. To discuss and resolve upon issues of employment and the future use and maintenance of the playing fields, including the cricket square and bowling green, associated costs and training needs.

2. To discuss any further steps in respect of the provision of allotments.

3. To discuss and resolve upon the provision of waste bins and the new recycling guidance.

4. To discuss and resolve upon tenders for the councils website.

Steve Oaten. Clerk. Sully and Lavernock Community Council 8th May 2024

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