SULLY AND LAVERNOCK COMMUNITY COUNCIL MEETING NOTEFINANCE COMMITTEE MEETING ON THE 12th January 2026

Councillors who attended the meeting Item 1	Bowring (Chair), Judd, Hall, Lynn, James, Payne.
Apologies for Absence Item 2	Councillors N Parry, G Parry, D Cannon, Councillor Gilligan. No apologies from Mahoney
Declarations of Interest	Councillor Judd - Jubilee Playgroup/Sully School Minor Authority Representative Governor/Saving Sully and Lavernock Group, Trustee Sully Library Councillor Payne – WAG Employee
Decisions taken at the meeting. (See below agenda items and the relevant resolution)
Agenda item 3	The community council agreed that the minutes of the previous meeting of the Finance Committee on the 8th December 2025 were an accurate reflection of that meeting.
Agenda item 4	The community council agreed the payment schedule as prepared by the Proper Officer and explanations were given where appropriate
Agenda items 5	To discuss the possibility of a Community Asset Transfer in respect of the Hall, Pavilion and the Community Field. The Community Council had invited officers from the VOGC to attend the meeting and give an overview and answer questions regarding the process. Penny Lauder, Lucy Butler and Adam Sergant were in attendance with apologies received from Dave Knevitt. A full and frank discussion took place regarding the process, the rationale for it. The Community Fields are an anomaly in that the Community Council receive a maintenance grant for their upkeep due to a long standing agreement drawn up many years ago. The VOGC have given notice that the agreement will cease so there needs to be other arrangements in respect of the management of the various community facilities. The buildings are leased to the Community Council by the VOGC with various expiration dates, which are due for review in the next couple of years. It is therefore necessary to discuss the retention of the facilities for the community. The best way to ensure this would appear to be a Community Asset Transfer. The Community Council agreed to submit an expression of interest regarding an Asset Transfer.
Agenda item 6	To receive a report from the representatives of external bodies  Sully Primary School Councillor Judd advised that there is a meeting next week Chemical Advisory Board Councillor James advised that there had been no recent meetings to report on There have been no recent meetings of the Community Liaison Panel and the One Voice Wales meeting was the 12th January with Councillors Nicky and Graham Parry in attendance. Councillors Mahoney & Gilligan There had been no reports or information relevant to the community received from either councillor. Section 6 Obligations Councillor Lynn reported that the necessary report had been completed and submitted within the relevant time frame.
Agenda item 7	There were no members of the public present at the meeting. Therefore the Chair moved to the next item of business on the agenda
Agenda item 8	The community council agreed and resolved upon a budget of £2000.00 in respect of the installation of a water fountain at the Sports Pavilion
Agenda item 9	The Proper Officer advised that There had been new lighting installed externally at the Sports Pavilion and internally in the kitchen at Jubilee Hall. The transfer of monies to the Hinkley & Rugby Building Society could now be completed as the minute referring to it and been agreed. This will be progressed. The purchase of new furniture and blinds for the Sports Pavilion was on hold until such time as the grant work that was to be undertaken is completed. The Proper Officer will make some further enquiries.
Agenda Item 10	The Community Council discussed the issue and the next actions required. It was agreed that the Proper Officer liaise with the VOGC with a view to obtaining costs for additional or improved signage and will report back.
Agenda item 11	The proposed date of the next meeting of the Community Council is a Full Council Meeting on the 9th February 2026
Part 2	The Chair moved to Part 2 of the meeting where due to the confidential nature of the items to be discussed, would normally issue a declaration and exclude the public. However, there were no members of the public present to exclude.
Agenda Item 1	There were a number of items discussed which will become agenda items at future Council meetings. There were actions for the Proper Officer to obtain some legal advice regarding certain items of business discussed.