SULLY AND LAVERNOCK COMMUNITY COUNCIL/CYNGOR CYMUNED ABERSILI A LARNOG
- Juliet Sidney
- 11 minutes ago
- 6 min read
Meeting of the Full Council
6.30pm Monday 13th October 2025
In accordance with the provisions of the Local Authorities (Coronavirus)(Meetings)(Wales) Regulations 2020, the meeting was held by way of the remote participation (Zoom) of the members of the Council and public. The Community Councils remote meetings protocols applied.
Part 1
1. Minutes 84/25
Present
· Steve Oaten (Proper Officer)
· Vicki Judd (VJ)
· Kay Bowring (KB)
· Nicky Parry (NP)
· Robin Lynn (RL)
· David Cannon (DC)
· Graham Parry (GP)
· Wendy Gilligan (WG)
Apologies 85/25
· No communication from Councillor Payne (JP).
2. Declarations of interests. (Previously verbally disclosed and if the councillors are in attendance applies to all meetings) 86/25
· JP. Works for the WAG
· VJ. Jubilee Playgroup/Chair of Governors and Minor Authorities Rep Sully School/Saving Sully and Lavernock Group/Trustee Sully and Lavernock Community Library Trust
· NP. Trustee Sully and Lavernock Community Library Trust
3. To approve the minutes of the previous meeting 87/25
· The community council agreed that the minutes of the previous meeting, a Finance Committee Meeting on the 8th September 2025, were an accurate reflection of the meeting that took place.
4. To approve the schedule of payments 88/25.
· The community council agreed the payment schedule as prepared by the Proper Officer and explanations were given where appropriate.
5. To receive a report from the representatives of external bodies at Sully Primary School, Evenlode School, those on the Chemical Advisory Board and Community Liaison Panel, VOGC locally elected members and the councillors associated with our Sec 6 obligations (If Applicable) 89/25
· Sully Primary School
Councillor Judd advised the council that there are a number of school governor vacancies at the school. Jean Bispham has been appointed as Deputy Chair. There is no further news regarding any proposals to extend the school.
· Evenlode School
The community council no longer has to provide representation for the school
· Chemical Advisory Board
· Councillor James advised that there was nothing to report
· Community Liaison Panel
Councillor Nicky Parry advised that the next meeting is later in the week so will report to the next community council meeting
· Councillors Gilligan/Mahoney
There had been no reports or information relevant to the community received from either councillor
· Section 6 Obligations
· Councillor Lynn advised that the first Section 6 draft report will be ready for the next meeting of the council. He had been unable to follow up the sustainable Sully project that had been introduced at the Sully Village Show, due to domestic matters.
6. Democratic Half Hour. The public were invited to make representations on business being transacted at the meeting or propose items for the agenda of the next meeting (Time constraints applied) 90/25
· There were no members of the public present at the meeting therefore the agenda was moved to the next item.
7. To receive any updates from the Proper Officer and Councillors and discuss and resolve upon any further actions required (Including, but not limited to, Councils Budget, Bank Accounts, Upcoming Projects, Recent Meetings, Planning etc) 91/25
· The Proper Officer and Councillors gave an update as to various matters attended to, meeting and events.
· Councillor James and The Proper Officer updated the community council regarding a meeting that had taken place with the VOGC. The VOGC are looking to offer a Community Asset Transfer in respect of the Jubilee Hall and the Community Field. The lease is up on the hall in 2028. There are advantages and disadvantages to the transfer but the VOGC have offered to attend a meeting of the Community Council to explain the scheme and answer any questions. This will be arranged.
· The Proper Officer advised the meeting of the following
· A number of quotes had been received regarding the disposal of the old bowlers shed. This would be progressed soonest.
· There had been a water leak on the field which had been repaired but not before there was a significant loss of water. Welsh Water have been contacted and asked to provide details in respect of the Councils obligations and pipework’s. Further updates to follow.
· The arrangements for the Pink “Let’s Talk” bench will be progressed. Although not as first thought the community council agreed to carry on with the donation and for the project to be completed.
· The Cladding at the hall was nearly finished with some minor trim to be fitted. It should be completed by the next meeting.
· The Council was updated regarding the Councils bank accounts. The four accounts are representative of how the council need to conduct business. There are two business accounts, one feeds into the other. There is a project account and an earmarked reserves account. Identified projects included the play area at Jubilee Hall, Allotments, Refurbishments at the Hall and Pavilion.
· The John Deere mower is defective so the Proper Officer will look into the costs of repairs or even the procurement of a different machine, putting the two we have in part exchange. He will report back to the council.
· Councillor Lynn had received and distributed an e mail regarding outside water fountains to be placed on council buildings and will further this project.
8. To discuss and resolve upon continued membership of the Society of Local Council Clerks and the payment of the relevant fees 91/25
· The community council agreed and resolved to continue the membership of The Society of Local Council Clerks and that the relevant fee be paid.
9. To discuss and resolve upon new furniture items for the Pavilion, tables, chairs etc 92/25
· The Community Council discussed the issue and agreed the purchase of new tables and chairs for the Pavilion. The Proper Officer advised that he was also looking into changing the blinds in the main hall which was within his remit. The costs for new tables and chairs would be approximately £1500 plus VAT. The better of the old equipment would be utilised in the viewing and changing rooms.
10. To discuss and resolve upon the next actions in respect of the proposed allotments 93/25
· The Community Council discussed the issue and the next actions required. There is a small amount of the original budget left but there is a requirement that another survey be conducted, the costs of which will not be known until the VOGC are satisfied with the steps taken so far. Councillor Lynn will need to liaise with the Community Farms and Gardens Society regarding the latest request from the Vale. Councillors discussed whether a community type allotment would benefit more of the community. Further enquiries are needed with regards to overall costs of either option before the community council can decide on the next actions annual return.
11. To discuss and agree upon the council’s budget for 2026-2027 94/25
· The Proper Officer asked that this item be remitted to the next meeting. Initial investigations have revealed that, despite some unexpected large bills and some expenditure on the Pavilion, that the precept request is likely to be the same as last year.
12. To discuss and accept the draft recommendations of the remuneration panel regarding councillors allowances and incidental expenses 95/25
· The Council discussed the matter and agreed to accept the draft recommendations. It agreed that Councillors receive the mandatory personnel allowance and that they be allowed to claim expenses for consumable up to the agreed sum.
13. To discuss and resolve upon proposals from the website provider regarding mailboxes etc 96/25
· The Community Council had been provided with alternative arrangements in respect of their council mailboxes. The current website administrator is looking towards retirement and has arranged for somebody else who can fulfil the councils requirements. This arrangement was agreed by the community council.
14. To discuss and resolve upon the process to identify potential candidates to receive the Millenium Shield 97/25
· The Community Council agreed that nominations would be requested for the recipient of the Millenium shield via social media and other outlets. The council will then make a decision and the shield presented at the Carols Around the Tree event in December.
15. To discuss and resolve upon the dates for the meetings in November and December 98/25
· The Proper Officer asked the Community Council to consider that the meeting on the 27th October Is cancelled. This would mean the next two meetings are held on the 10th November and the 8th December and this course of action was agreed by the council
16. The proposed date of the next meeting of the Community Council is that of the Full Council on Monday 10th November 2025 99/25
Part 2
In accordance with section 1(2) of the Public Bodies (Admission to meetings) Act 1960. In view of the confidential nature of the business to be transacted the public were excluded from this part of the meeting
There was no requirement for the declaration or exclusion of the public as there were none present.
1. To receive any confidential updates from the Proper Officer and councillors and discuss and resolve upon any further actions required 100/25
· There were no members of the public to exclude as there were none present. However, there were no items raised in part 2
The meeting concluded at 20.30 hours.
Steve Oaten - Proper Officer to the Council. ……………………………………. Chair.
