SULLY AND LAVERNOCK COMMUNITY COUNCIL/CYNGOR CYMUNED ABERSILI A LARNOG

SULLY AND LAVERNOCK COMMUNITY COUNCIL/CYNGOR CYMUNED ABERSILI A LARNOG

SULLY AND LAVERNOCK COMMUNITY COUNCIL/CYNGOR CYMUNED ABERSILI A LARNOG

Ordinary Meeting of the Full Council

6.30pm Monday 30th June 2025

In accordance with the provisions of the Local Authorities (Coronavirus)(Meetings)(Wales) Regulations 2020, the meeting was held by way of the remote participation (Zoom) of the members of the Council and public. The Community Councils remote meetings protocols applied.

Part 1

1.       Minutes 67/25

Present

·         Steve Oaten (Proper Officer)

·         Vicki Judd (VJ)

·         Kay Bowring (KB)

·         Nicky Parry (NP)

·         Robin Lynn (RL)

·         David Cannon (DC)

·         Graham Parry (GP)

·         Wendy Gilligan (WG)

                Apologies 68/25

·         Councillor Hall, Councillor James but no communication from Councillor Payne.

2.       Declarations of interests. (Previously verbally disclosed and as the councillors were in attendance applies to all meetings) 69/25

·         JP. Works for the WAG

·         VJ. Jubilee Playgroup/Chair of Governors and Minor Authorities Rep Sully School/Saving Sully and Lavernock Group/Trustee Sully and Lavernock Community Library Trust

·         NP. Trustee Sully and Lavernock Community Library Trust

3.       To approve the minutes of the previous meeting 70/25

·         The community council agreed that the minutes of the previous meeting, the Annual Meeting on the 21^st May 2025, were an accurate reflection of the meeting that took place.

4.       To approve the schedule of payments 71/25.

·         The community council agreed the payment schedule as prepared by the Proper Officer and explanations were given where appropriate.

5.       To receive a report from the representatives of external bodies at Sully Primary School, Evenlode School, those on the Chemical Advisory Board and Community Liaison Panel, VOGC locally elected members and the councillors associated with our Sec 6 obligations  (If Applicable) 72/25

·         Sully Primary School

Councillor Judd advised that the next meeting of the schools committee was on the 1^st July and she would report back at the next meeting of the Community Council in September

·         Evenlode School

The Community Council were advised, by Councillor Lynn, that responsibility for representation now rests with a representative of Penarth Town Council

·         Chemical Advisory Board

Councillor James was not at the meeting so there was no update available/provided

·         Community Liaison Panel

Councillor Nicky Parry advised that the next meeting of the Liaison panel was on the 1^st July. She will report back at the next meeting of the Community Council in September

·         Councillor Gilligan addressed the meeting and advised that she had met with the VOGC 106 Officer, Lucy Butler, regarding the Linear Park project. She advised that the funding of some 360k was in place and work had commenced.

The Aqua Park at Cosmeston had attracted differing views.

The Councillor, as a result of a question from Councillor Judd, told the meeting that the VOGC were actively looking at Sully Primary School with a view to possibly making improvements. They were considering a range of options.

·         Section 6 Obligations 

Councillor Lynn addressed the meeting and advised that he had attended a number of training sessions provided by One Voice Wales regarding Bio Diversity and section 3 obligations. He gave a brief overview to the councillors of some of the items discussed.

He had been contacted by Beechwood College in relation to the Sycamore stand at Hayes Road. He was hopeful of further dialogue in the coming weeks with a view to including this area in the national forest of Wales.

The next beach clean will be in September with the preferable date being the 20^th September at 2pm. The councillor was hopeful of securing the attendance of local community groups to attend. They will be contacted before they break up for Summer.   .   

6.       Democratic Half Hour. The public were invited to make representations on business being transacted at the meeting or propose items for the agenda of the next meeting (Time constraints applied) 73/25

·         There were no members of the public present at the meeting therefore the agenda was moved to the next item.

7.       To receive any updates from the Proper Officer and Councillors and discuss and resolve upon any further actions required (Including, but not limited to, Councils Budget, Recent Meetings, Allotments, Library Lease, Planning etc) 74/25

·         Updates were given by the Proper Officer and Councillors

·         The Proper Officer advised that the fitting of the new boiler at the Pavilion had been completed.

·         The steels for Jubilee Hall had been fabricated and would be fitted during the Summer holidays and the cladding completed. Access to the hall is required.

·         An update regarding the current situation surrounding the council’s budget was provided to the Council.

·         Councillors were advised that Richard Thomas would be arranging a meeting with the BP regarding the lease for Sully Library.

·         The Proper Officer advised that there were  items of machinery that had been sold to Sully Bowls club.

·         Correspondence had been recently received from the company who carried out some work at the proposed allotment site at Hayes Road. It had been circulated to the appropriate councillors and will be an agenda item for another meeting.   .

8.       To discuss and resolve upon a donation to a chosen charity as a result of monies raised from the VE Day event 75/25

·         As a result of the VE Day event on the 8^th May, whereby money was raised from those attending, It was proposed that a donation be made to a local charity of the Community Councils choosing. It was proposed and resolved that the sum of £451.60 be donated to Woodys Lodge Charity.      

9.       To accept and agree the report of the internal auditor 76/25

·         The Councillors had been provided with a copy of the report compiled by Mr Paul Egan who had audited the councils accounts. The Community Council accepted and agreed the report of the internal auditor.

10.    To accept and agree the councils accounts for 2024-2025 77/25

·         The Councillors had been provided with a copy of the annual return for the Community Councils accounts for the financial year 2024-2025. The Council agreed and approved the annual return. 

11.    To discuss and resolve upon next actions in respect of establishing an over 60,s group from Jubilee Hall   78/25

·         The Community Council were asked to discuss and agree the merits of establishing an over 60,s club from Jubilee Hall. It was felt, at this time, that there was enough going on in the village with various clubs at The Old School, The Bowls Club, Sully Library and there wasn’t the demand at the moment

12.    To discuss and resolve upon next actions in respect of the nomination of a councillor to attend a meeting with One Voice Wales regarding their new constitution. 79/25

·         Councillor Lynn was nominated to attend a meeting set up by One Voice Wales regarding their new constitution. 

13.    To discuss and resolve upon meeting dates for 2026 80/25

·         New meeting dates for 2026 had been circulated to councillors for their perusal. The councillors agreed and accepted the list of meeting dates for 2026

14.   To discuss and resolve upon the working groups terms of reference 81/25

·         The Community Council accepted and agreed the terms of reference for Working Groups as provided by the Proper Officer.

15.    The proposed date of the next meeting of the Community Council is that of the Finance Committee on Monday 8^th September 2025 82/25. 

Part 2

In accordance with section 1(2) of the Public Bodies (Admission to meetings) Act 1960. In view of the confidential nature of the business to be transacted the public were excluded from this part of the meeting

There was no requirement for the declaration or exclusion of the public as there were none present.

1.       To receive any confidential updates from the Proper Officer and councillors and discuss and resolve upon any further actions required 83/25

·         The Council were advised by the Proper Officer that he had arranged to obtain some HR advice in relation to an ongoing matter. He would, in due course, update the Community Council.

·         The issue of fees was discussed for the use of the pitches and Pavilion. The Community Council agreed a course of action that the Proper Officer was to implement. He would then update the Council at the next meeting.

The meeting concluded at 20.15 hours.

Steve Oaten - Proper Officer to the Council.                                                                        ……………………………………. Chair.