Ordinary Meeting of the Council - 6.30pm Monday 10th March 2025

SULLY AND LAVERNOCK COMMUNITY COUNCIL/CYNGOR CYMUNED ABERSILI A LARNOG

SULLY AND LAVERNOCK COMMUNITY COUNCIL/CYNGOR CYMUNED ABERSILI A LARNOG

Ordinary Meeting of the Council

6.30pm Monday 10th March 2025

In accordance with the provisions of the Local Authorities (Coronavirus)(Meetings)(Wales) Regulations 2020, the meeting was held by way of the remote participation (Zoom) of the members of the Council and public. The Community Councils remote meetings protocols applied.

Part 1

1.       Minutes 34/25

Present

·         Steve Oaten (Proper Officer)

·         Vicki Judd (VJ)

·         Nicky Parry (NP)

·         Jackie Payne (JP)

·         Robin Lynn (RL)

·         Martyn James (MJ)

·         Graham Parry (GP)

·         Christopher Hall (CH)

                Apologies

·         Kay Bowring (KB), Dave Cannon (DC)  

2.       Declarations of interests. (Previously verbally disclosed and as the councillors were in attendance applies to all meetings) 35/25

·         JP. Works for the WAG

·         VJ. Jubilee Playgroup/Chair of Governors and Minor Authorities Rep Sully School/Saving Sully and Lavernock Group/Trustee Sully and Lavernock Community Library Trust

·         RL. Council Rep Evenlode School/Member of the Liberal Democratic Party

·         NP. Trustee Sully and Lavernock Community Library Trust

3.       To approve the minutes of the previous meeting 36/25

·         The community council agreed that the minutes of the previous meeting of the Full Council were an accurate reflection of that meeting.      

4.       To approve the schedule of payments 37/25

·          The community council agreed the payment schedule as prepared by the Proper Officer and explanations were given where appropriate.

5.       To receive a report from representatives of external bodies at Sully Primary School, Evenlode School, Chemical Advisory Board, Community Liaison Panel and Section 6 Update 38/25

·         Representatives of external bodies provided updates to the meeting

·         Councillor Judd - Sully Primary School – The councillor advised that there had been no recent meetings but there is a meeting next Tuesday.

·         Councillor Lynn – Evenlode School – The Councillor advised that a recently planned meeting had been cancelled and re arranged for April.

·         Councillor James – Chemical Advisory Board –The councillor advised that the next meeting is on the 25th March and he will be in attendance.

·         Councillor Parry – Community Liaison Panel – The councillor advised  that the meetings are held quarterly so she had no update.

·         Councillor Lynn – Section 6 Obligations. The councillor advised that there had been a number of meetings regarding amphibians and pond life. This was relevant to the work the wild life trust were engaged with at Lavernock point. Others related to the identification of garden birds. There had been some engagement with local groups regarding the need for the identification of the local bats and where they are roosting.

·         VOGC Locally elected members, Councillors Gilligan and Mahoney -  There was no response from Councillor Mahoney, however Councillor Gilligan sent apologies as she had a previous engagement but was hopeful of compiling a report for distribution to the community council.     

6.       Democratic Half Hour. The public were invited to make representations on business being transacted at the meeting or propose items for the agenda of the next meeting (Time constraints applied) 39/25

·         There were no members of the public present at the meeting. Therefore the Chair moved to the next item of business on the agenda.     

7.       To receive any updates from the Proper Officer and councillors and discuss and resolve upon any further actions required (including but not limited to, Recent Meetings, Allotments, Library Lease etc) 40/25 

·         The Proper Officer and Councillors gave an update as to various meetings attended and projects and events.

·         The Proper Officer had distributed correspondence received from the Sully Centurions regarding their use of the cricket pitch and Pavilion. This was discussed by councillors and a number of actions will need to be completed before a formal response can be given to them.

·         Councillor Cannon had attended a meeting with the website provider. Actions have been agreed at that meeting which will be implemented.   

8.       To discuss and resolve upon continued membership of One Voice Wales 41/25

·         The Community Council agreed to the continued membership of One Voice Wales

9.       To discuss, review and resolve upon acceptance of the following documents. Financial Regulations, Finance Committee Terms Of Reference, Financial Reserves Policy, Scheme of Delegation Policy, Procurement Policy and Debit Card Usage Policy 42/25

·         The community council agreed and accepted the following documents which had been reviewed by the Proper Officer. Financial Regulations, Finance Committee Terms of Reference, Financial Reserves Policy, Scheme of Delegation Policy, Procurement Policy and Debit Card Usage Policy. They will be adopted until their next review

10.    To discuss and resolve upon a suitable response in relation to the latest planning application for the land at Hayes Road 43/25

·         The Proper Officer advised that a pre planning application had been received in respect of land at Hayes Road, Sully. The parcel of land had, over recent months, been turned into somewhat of an “eyesore” by its new owner, who had submitted plans for its future use, which had caused an outcry from local residents and users of nearby facilities. This most recent pre application shows a change of use more in line with the local LDP. It was discussed and it was agreed that Councillor James would prepare a suitable response for the approval of the Community Council. 

11.    To discuss and resolve upon the next actions in respect of residents concerns regarding speeding and parking problems 44/25

·         The issue of speeding vehicles at Cog Road and Parking issues at Glastonbury Road was raised by Councillor Hall who had been approached by local residents. The matter was debated and it is apparent that some routes through the village are more popular than others, with various reasons for this. There were a number of lines of enquiry and actions for the Proper Officer to follow up. 

12.   To discuss and resolve upon the Financial Risk Assessment for the Community Council 45/25

·         The Community Council agreed and accepted the Financial Risk Assessment prepared by the Proper Officer.

13.   The proposed date of the next meeting of the Community Council is that of the Finance Committee. The Proper Officer advised that he could not make the original published date. The date of the next meeting is likely to be Monday  7th April 2025 46/25

Part 2

In accordance with section 1(2) of the Public Bodies (Admission to meetings) Act 1960. In view of the confidential nature of the business to be transacted the public were excluded from this part of the meeting

The declaration was issued and the public excluded from attendance at part 2 of the meeting.

1         To receive any confidential updates from the Proper Officer and Councillors and discuss and resolve upon any further actions required 47/25

·         There were no items that were subject of discussion in part 2 of the meeting.

The meeting concluded at 20.00 hours.

Steve Oaten - Proper Officer to the Council.                                                                        ……………………………………. Chair.