FINANCE COMMITTEE MEETING ON THE 7th SEPTEMBER 2026

Meeting Note

Councillors who attended the meeting  Item 1	K Bowring, N Parry, G Parry, V Judd, D Cannon, M James, C Hall
Apologies for Absence Item 2	Councillors Lynn, Payne  No communication from Mahoney, Gilligan
Declarations of Interest	Councillor Judd - Jubilee Playgroup/Sully School Minor Authority Representative Governor/Saving Sully and Lavernock Group, Trustee Sully Library Councillor N Parry – Volunteer/Trustee - Sully Community Library
Decisions taken at the meeting. (See below agenda items and the relevant resolution)
Agenda item 3	The community council agreed that the minutes of the previous meeting, a meeting of the full Council on the 29th June 2026, were an accurate reflection of that meeting.
Agenda item 4	The community council agreed the payment schedule as prepared by the Proper Officer and explanations were given where appropriate
Agenda item 5	To receive a report from the representatives of external bodies  Sully Primary School Councillor Judd advised that there has been an application submitted for the 1st of 2 rounds of building work/improvements at the school. The VOGC would be reducing school budgets but there would be no redundancies at Sully. This mainly due to some temporary contracts that would not be renewed. The school had also seen a reduction by one class.  Chemical Advisory Board Councillor James had circulated the minutes of the meeting to councillors and gave a brief overview of the latest meeting.  Community Liaison Panel  Councillors Graham and Nicky Parry attended the last meeting and will circulate the minutes. A brief synopsis was given. Barry and Penarth areas offences of Shoplifting and Public Order offences had seen an increase, whereas offences involving drugs were more or less the same. The rural Vale was experiencing problems with hare coursing offences and trespass. The South Wales fire service had seen an increase in heatwave related incidents. One Voice Wales Councillors Graham and Nicky Parry attended the last meeting. A number of elections for a number of key vacancies took place. There were concerns raised regarding the provision of training courses whereby attendees failed to appear. There are obviously cost issues and places could have been allocated elsewhere. Councillors Mahoney & Gilligan There had been no reports or information relevant to the community received from either councillor. Section 6 Obligations Councillor Lynn was not in attendance so there was no report
Agenda item 6	There were no members of the public present at the meeting. Therefore the Chair moved to the next item of business on the agenda
Agenda item 7	The Proper Officer gave updates regarding a number of issues The electric mower was unserviceable and he was seeking a replacement. It will more than likely be a petrol version due to longevity issues. He will look to re coup some money from the sale of the old batteries and charger. The fridge in the Pavilion had to be replaced as the other one became defective. Condition reports had been received from Alex French and had been distributed.  He had sought and only just received a refund from BT, the matter had stretched over six months but had now been concluded. Gas accounts had been renewed some time ago and just come on line. The new providers British Gas Lite. The Proper Officer reported on an incident at the Pavilion that may necessitate the intervention of the insurance company. It was agreed that the policy be checked and if they needed to be informed then to do so. This year’s accounts had been submitted in a timely fashion but nothing had been received from the external auditors as yet. The Proper Officer updated on a number of confidential items and will carry out further actions as agreed.
Agenda item 8	The Council agreed and resolved a donation of £50 to the open day at Sully Community Library.
Agenda Item 9	The Community Council agreed that there should be a working group arranged to look at the condition reports and propose the next actions. This group comprising councillors Bowring, James, G Parry and R Thomas
Agenda item 10	The Community Council agreed and resolved that they extend the lease to the Sailing Club and application for the licence to alter.
Agenda Item 11	This item will be discussed at the next meeting and a suitable date identified. Councillor Lynn had circulated information from the Marine Conservation Society regarding the registration of beach cleans etc.
Agenda Item 12	The Community Council have asked that a quote be sought regarding the addition of further bollards to the extremity of the field. The Proper Officer will further this.
Agenda Item 13	The proposed date of the next meeting of the Community Council is a Finance Committee Meeting on the 25th October 2026. It was decided that there would be an extraordinary meeting to discuss the Community Asset Transfer and that the meeting on the 5th October would not take place.
Part 2	The Chair moved to Part 2 of the meeting where due to the confidential nature of the items to be discussed, would normally issue a declaration and exclude the public. However, there were no members of the public present to exclude.
Agenda Item 1	There were a number of items discussed which were of a confidential nature. There are further actions to be completed by the Proper Officer before items are brought before the next meeting.
Agenda Item 2	The Community Council formally acknowledged the National Salary Award in respect of the Proper Officer.
Agenda Item 3	Actions were agreed regarding items discussed at item 7. The Chair advised of the following dates. 8th November would be the church service for Remembrance day and the 17th December would be the Carols around the Christmas Tree event.