SULLY AND LAVERNOCK COMMUNITY COUNCIL/CYNGOR CYMUNED ABERSILI A LARNOG

Meeting of the Full Council

6.30pm Monday 16 th March 2026

In accordance with the provisions of the Local Authorities (Coronavirus)(Meetings)(Wales) Regulations 2020, the

meeting was held by way of the remote participation (Zoom) of the members of the Council and public. The Community Councils remote meetings protocols applied.

Part 1

1. Minutes 13/26

Attendance

 Steve Oaten (Proper Officer)

 Vicki Judd (VJ)

 Kay Bowring (KB)

 Robin Lynn (RL)

 Dave Cannon (DC)

 Chris Hall (CH)

 Nicky Parry (NP)

 Graham Parry (GP)

Apologies for absence 13/26

 Apologies from Jackie Payne and Martyn James No communication from Councillor Mahoney or Gilligan.

2. Declarations of interests. (Previously verbally disclosed and if the councillors are in attendance applies to

all meetings) 14/26

 VJ. Jubilee Playgroup/Chair of Governors and Minor Authorities Rep Sully School/Saving Sully and Lavernock

Group/Trustee Sully and Lavernock Community Library Trust

3. To approve the minutes of the previous meeting 15/26

 The community council agreed that the minutes of the previous meeting, a Full Council Meeting on the 12th

January 2025, were an accurate reflection of the meeting that took place.

4. To approve the schedule of payments 16/26.

 The community council agreed the payment schedule(s) as prepared by the Proper Officer and explanations

were given where appropriate.

5. To receive a report from the representatives of external bodies at Sully Primary School, those on the Chemical Advisory Board and Community Liaison Panel, One Voice Wales Bridgend, Cardiff & Vale Area Committee, VOGC locally elected members and the councillors associated with our Sec 6 obligations (If applicable) 17/26

 Sully Primary School

Councillor Judd advised that there is a meeting next week. She advised that the budget forecast had been

received but did not make for good reading. She would update further following the next meeting

 Chemical Advisory Board

Councillor James was not in attendance so there was nothing to report

Item 3 (11-5-26) Page 2

 There had been a meeting of the Community Liaison Panel on the 22 nd January and the One Voice Walesmeeting was the 12 th January with Councillors Nicky and Graham Parry in attendance at both. They had provided updates for both which had been previously circulated to councillors.

 Councillors Mahoney & Gilligan

There had been no reports or information relevant to the community received from either councillor.

 Section 6 Obligations

 The Proper Officer had circulated the minutes of the last meeting of the Vale Nature Partnership to

Councillors

6. Democratic Half Hour – The public are invited to make representations on business being transacted at the meeting or propose items for the agenda of the next meeting (Time constraints apply) 18/26

 There were no members of the public present at the meeting. Therefore the Chair moved to the next item of

business on the agenda

7. To receive any updates from the Proper Officer and councillors and discuss and resolve upon any further actions required (Including but not limited to, Further funding in respect of the allotments) 19/26

 The Proper Officer

 The Proper Officer had circulated a number of updates to Councillors prior to the meeting. This was in lieu of

the cancelled February meeting. The only item the Proper Officer advised the council of was that there had

been a number of building condition inspections in respect of the CAT that the Council were considering. The

Proper Officer was awaiting the results of those before completing the next stage of the process.

8. To discuss and resolve upon the next steps and a budget in respect of the proposed allotment site 20/26

 Councillor Lynn advised that he was seeking further funds in respect of the next stage/requirement of the

survey process at the proposed allotment site. He requested a further £7000.00 be allocated. There was a

debate and further proposals and counter proposals but the Council will look to gauge the level of interest,

by means of some sort of community survey before any further spend is considered.

9. To discuss and agree the Financial Risk Assessment (with amendments if required), as provided by the Proper Officer 21/26

 The Community Council agreed the Financial Risk Assessment that had been circulated by the Proper Officer.

10. To discuss and resolve upon next actions in respect of the Community Asset Transfer 22/26

 The Council agreed to await the contents of the condition reports before continuing with the next stage of

the CAT process.

11. To discuss and agree to appoint Mr Paul Egan to internally audit the Community Councils accounts 23/26

 The Community Council agreed to appoint Mr Paul Egan to audit the councils accounts for 2025-2026.

12. To discuss and resolve upon continued membership of One Voice Wales 24/26

 The Community Council agreed to the continued membership of One Voice Wales.

13. To discuss the allocation of Section 106 monies and propose any further action required 25/26

 The Proper Officer had previously circulated an update, but the Community Council asked that he arrange a

meeting with Lucy Butler at regular intervals in order to keep them informed.

14. The proposed date of the next meeting of the Community Council is a full council meeting on the 13 th April

2026 26/26

Item 3 (11-5-26) Page 3

Part 2

In accordance with section 1(2) of the Public Bodies (Admission to meetings) Act 1960. In view of the confidential

nature of the business to be transacted the public were excluded from this part of the meeting

There was no requirement for the declaration or exclusion of the public as there were none present.

1. To receive any confidential updates from the Proper Officer and councillors and discuss and resolve upon

any further actions required (Staff appraisals and any other personal issues) 27/26

2. To discuss and resolve upon next actions following completion of the toilet refurbishment at the Pavilion

28/26

3. To discuss and resolve upon next actions in respect of a local information service 29/26

4. To discuss and resolve upon, subject to any legal advice and guidance, councillor succession planning

30/26

 There were a number of items discussed which were of a confidential nature. Due to a staffing matter

discussed the Chair was asked to leave the meeting whilst the Proper Officer updated the remaining

Councillors.

The meeting concluded at 20.25 hours.

Steve Oaten - Proper Officer to the Council. ……………………………………. Chair.