SULLY AND LAVERNOCK COMMUNITY COUNCIL/CYNGOR CYMUNED ABERSILI A LARNOG

Meeting of the Full Council

6.30pm Monday 12 th January 2026

In accordance with the provisions of the Local Authorities (Coronavirus)(Meetings)(Wales) Regulations 2020, the

meeting was held by way of the remote participation (Zoom) of the members of the Council and public. The

Community Councils remote meetings protocols applied.

Part 1

1. Minutes 1/26

Attendance

 Steve Oaten (Proper Officer)

 Vicki Judd (VJ)

 Kay Bowring (KB)

 Robin Lynn (RL)

 Martyn James (MJ)

 Chris Hall (CH)

 Jackie Payne (JP)

 Penny Lauder (PL) VOGC

 Lucy Butler (LB) VOGC

 Adam Sergant (AS) VOGC

Apologies for absence 1/26

 Apologies from Nicky Parry, Graham Parry, Dave Cannon and Wendy Gilligan. No communication from

Councillor Mahoney.

2. Declarations of interests. (Previously verbally disclosed and if the councillors are in attendance applies to all meetings) 2/26

 JP. Works for the WAG

 VJ. Jubilee Playgroup/Chair of Governors and Minor Authorities Rep Sully School/Saving Sully and Lavernock

Group/Trustee Sully and Lavernock Community Library Trust

3. To approve the minutes of the previous meeting 3/26

 The community council agreed that the minutes of the previous meeting, a Finance Committee Meeting on the 8th December 2025, were an accurate reflection of the meeting that took place.

4. To approve the schedule of payments 4/26.

 The community council agreed the payment schedule as prepared by the Proper Officer and explanations were given where appropriate.

5. To discuss the possibility of a Community Asset Transfer in respect of the Hall, Pavilion and Community Field. Members of the VOGC will be present and able to offer information that could assist the decision making process 5/26

Item 3 (9 – 2 - 26) Page 2

The Community Council had invited officers from the VOGC to attend the meeting and give an overview and answer questions regarding the process. Penny Lauder, Lucy Butler and Adam Sergant were in attendance with apologies received from Dave Knevitt.

A full and frank discussion took place regarding the process, the rationale for it. The Community Fields are an anomaly in that the Community Council receive a

Maintenance grant for their upkeep due to a long standing agreement drawn up many years ago. The VOGC have given notice that the agreement will cease so there

needs to be other arrangements in respect of the management of the various community facilities. The buildings are leased to the Community Council by the VOGC with various expiration dates, which are due for review in the next couple of years. It is therefore necessary to discuss the retention of the facilities for the community. The best way to ensure this would appear to be a Community Asset Transfer.

 The Community Council agreed to submit an expression of interest regarding an Asset Transfer.

6. To receive a report from the representatives of external bodies at Sully Primary School, those on the Chemical Advisory Board and Community Liaison Panel, One Voice Wales Bridgend, Cardiff & Vale Area Committee, VOGC locally elected members and the councillors associated with our Sec 6 obligations (IfApplicable) 6/26

 Sully Primary School

Councillor Judd advised that there is a meeting next week

 Chemical Advisory Board

Councillor James advised that there had been no recent meetings to report on

 There have been no recent meetings of the Community Liaison Panel and the One Voice Wales meeting was the 12 th January with Councillors Nicky and Graham Parry in attendance.

 Councillors Mahoney & Gilligan

There had been no reports or information relevant to the community received from either councillor.

 Section 6 Obligations

 Councillor Lynn reported that the necessary report had been completed and submitted within the relevant time frame..

7. Democratic Half Hour – The public are invited to make representations on business being transacted at the meeting or propose items for the agenda of the next meeting (Time constraints apply) 7/26

 There were no members of the public present at the meeting. Therefore the Chair moved to the next item of business on the agenda

8. To discuss and resolve upon a budget in respect of the supply and installation of an outdoor water fountain 8/26

 The community council agreed and resolved upon a budget of £2000.00 in respect of the installation of a

water fountain at the Sports Pavilion.

9. To receive any updates from the Proper Officer and councillors and discuss and resolve upon any further actions required (Including but not limited to, Further funding in respect of the allotments) 9/26

 The Proper Officer advised that

There had been new lighting installed externally at the Sports Pavilion and internally in the kitchen at Jubilee Hall. The transfer of monies to the Hinkley & Rugby Building Society could now be completed as the minute referring to it and been agreed. This will be progressed.

 The purchase of new furniture and blinds for the Sports Pavilion was on hold until such time as the grant work that was to be undertaken is completed. The Proper Officer will make some further enquiries.

10. To discuss and resolve upon additional signage in respect of Jubilee Hall 10/26

Item 3 (9 – 2 - 26) Page 3

 The Community Council discussed the issue and the next actions required. It was agreed that the Proper Officer liaise with the VOGC with a view to obtaining costs for additional or improved signage and will report back.

11. The proposed date of the next meeting of the Community Council is that of the Full Council on Monday 9th February 2026 11/26

Part 2

In accordance with section 1(2) of the Public Bodies (Admission to meetings) Act 1960. In view of the confidential nature of the business to be transacted the public were excluded from this part of the meeting There was no requirement for the declaration or exclusion of the public as there were none present.

1. To receive any confidential updates from the Proper Officer and councillors and discuss and resolve upon any further actions required 12/26

 There were a number of items discussed which will become agenda items at future Council meetings. There were actions for the Proper Officer to obtain some legal advice regarding certain items of business discussed.

The meeting concluded at 20.10 hours.

Steve Oaten - Proper Officer to the Council. ……………………………………. Chair.