SULLY AND LAVERNOCK COMMUNITY COUNCIL MEETING NOTE FULL COUNCIL MEETING ON THE 13th OCTOBER 2025

Councillors who attended the meeting Item 1	Bowring (Chair), Judd, N Parry, G Parry, Cannon, Hall, Lynn, James
Apologies for Absence Item 2	Councillor Payne (No notification received)
Declarations of Interest	Councillor N Parry – Trustee Sully Library Councillor Judd - Jubilee Playgroup/Sully School Minor Authority Representative Governor/Saving Sully and Lavernock Group, Trustee Sully Library
Decisions taken at the meeting. (See below agenda items and the relevant resolution)
Agenda item 3	The community council agreed that the minutes of the previous meeting of the Finance Committee on the 8th September 2025 were an accurate reflection of that meeting.
Agenda item 4	The community council agreed the payment schedule as prepared by the Proper Officer and explanations were given where appropriate
Agenda items 5	To receive a report from the representatives of external bodies Sully Primary School Councillor Judd advised the council that there are a number of school governor vacancies at the school. Jean Bispham has been appointed as Deputy Chair. There is no further news regarding any proposals to extend the school. Evenlode School   The community council no longer has to provide representation for the school. Chemical Advisory Board Councillor James advised that there was nothing to report Community Liaison Panel Councillor Nicky Parry advised that the next meeting is later in the week so will report to the next community council meeting. Section 6 Obligations Councillor Lynn advised that the first Section 6  draft report will be ready for the next meeting of the council. He had been unable to follow up the sustainable Sully project that had been introduced at the Sully Village Show, due to domestic matters.    Councillors Mahoney & Gilligan There had been no reports or information relevant to the community received from either councillor.
Agenda item 6	There were no members of the public present at the meeting. Therefore the Chair moved to the next item of business on the agenda.
Agenda item 7	The Proper Officer and Councillors gave an update as to various matters attended to, meeting and events. Councillor James and The Proper Officer updated the community council regarding a meeting that had taken place with the VOGC. The VOGC are looking to offer a Community Asset Transfer in respect of the Jubilee Hall and the Community Field. The lease is up on the hall in 2028. There are advantages and disadvantages to the transfer but the VOGC have offered to attend a meeting of the Community Council to explain the scheme and answer any questions. This will be arranged. The Proper Officer advised the meeting of the following A number of quotes had been received regarding the disposal of the old bowlers shed. This would be progressed soonest. There had been a water leak on the field which had been repaired but not before there was a significant loss of water. Welsh Water have been contacted and asked to provide details in respect of the Councils obligations and pipework’s. Further updates to follow. The arrangements for the Pink “Let’s Talk” bench will be progressed. Although not as first thought the community council agreed to carry on with the donation and for the project to be completed. The Cladding at the hall was nearly finished with some minor trim to be fitted. It should be completed by the next meeting. The Council was updated regarding the Councils bank accounts. The four accounts are representative of how the council need to conduct business. There are two business accounts, one feeds into the other. There is a project account and an earmarked reserves account. Identified projects included the play area at Jubilee Hall, Allotments, Refurbishments at the Hall and Pavilion. The John Deere mower is defective so the Proper Officer will look into the costs of repairs or even the procurement of a different machine, putting the two we have in part exchange. He will report back to the council. Councillor Lynn had received and distributed an e mail regarding outside water fountains to be placed on council buildings and will further this project.
Agenda item 8	The community council agreed and resolved to continue the membership of The Society of Local Council Clerks and that the relevant fee be paid.
Agenda item 9	The Community Council discussed the issue and agreed the purchase of new tables and chairs for the Pavilion. The Proper Officer advised that he was also looking into changing the blinds in the main hall which was within his remit.
Agenda Item 10	The Community Council discussed the issue and the next actions required. There is a small amount of the original budget left but there is a requirement that another survey be conducted, the costs of which will not be known until the VOGC are satisfied with the steps taken so far. Councillor Lynn will need to liaise with the Community Farms and Gardens Society regarding the latest request from the Vale.  Councillors discussed whether a community type allotment would benefit more of the community. Further enquiries are needed with regards to overall costs of either option before the community council can decide on the next actions.
Agenda Item 11	The Proper Officer asked that this item be remitted to the next meeting. Initial investigations have revealed that, despite some unexpected large bills and some expenditure on the Pavilion, that the precept request is likely to be the same as last year.
Agenda Item 12	The Council discussed the matter and agreed to accept the draft recommendations. It agreed that Councillors receive the mandatory personnel allowance and that they be allowed to claim expenses for consumable up to the agreed sum.
Agenda item 13	The Community Council had been provided with alternative arrangements in respect of their council mailboxes. The current website administrator is looking towards retirement and has arranged for somebody else who can fulfil the councils requirements. This arrangement was agreed by the community council.
Agenda item 14	The Community Council agreed that nominations would be requested for the recipient of the Millenium shield via social media and other outlets. The council will then make a decision and the shield presented at the Carols Around the Tree event in December.
Agenda item 15	The Proper Officer asked the Community Council to consider that the meeting on the 27th October Is cancelled. This would mean the next two meetings are held on the 10th November and the 8th December and this course of action was agreed by the council.
Agenda item 16	The proposed date of the next meeting of the Community Council is the 10th November 2025
Part 2	The Chair made no declaration regarding the confidential nature of the items to be discussed in Part 2. There were no members of the public to be excluded from this part of the meeting.
Agenda Item 1	There were no members of the public to exclude as there were none present. However, there were no items raised in part 2
Agenda item 2	There were no members of the public to exclude as there were none present. However, there were no items raised in part 2