Sully and Lavernock Community Council Meeting Notes – 7th APRIL 2025

Councillors who attended the meeting Item 1	Bowring (Chair), Judd, N Parry, G Parry, Cannon, Hall
Apologies for Absence Item 2	Lynn, James, Payne
Declarations of Interest	Councillor N Parry – Trustee Sully Library Councillor Judd - Jubilee Playgroup/Sully School Minor Authority Representative Governor/Saving Sully and Lavernock Group, Trustee Sully Library
Decisions taken at the meeting. (See below agenda items and the relevant resolution)
Agenda item 3	The community council agreed that the minutes of the previous meeting of the Full Council on the 10th March 2025 were an accurate reflection of that meeting.
Agenda item 4	The community council agreed the payment schedule as prepared by the Proper Officer and explanations were given where appropriate
Agenda items 5	There were no members of the public present at the meeting. Therefore the Chair moved to the next item of business on the agenda.
Agenda item 6	The Proper Officer and Councillors gave an update as to various meetings attended and projects and events. There were enquiries made by the Proper Officer regarding the green storage containers in the car park, Burnham Avenue. It would appear, as suggested previously, that they were actually gifted to the respective sports clubs using the facilities. In view of this there will be agreements drawn up to reflect this especially with regard to their upkeep and appearance. The Proper Officer updated the meeting with the following. The new boiler at the Pavilion had been ordered and work had commenced in readiness to install it. Work on cladding the exterior of Jubilee Hall would commence very shortly as would the replacement of the damaged fence at the rear of the bowling green. The loan that had been provided by SLCC to cover the Linear Park Feasibility Study had been claimed back via the Strong Communities Grant.  The Proper Officer had distributed further correspondence received from the Sully Centurions regarding their use of the cricket pitch and Pavilion. It was unfortunate that it had been received the same day as the meeting so was unable to be resolved, however it was discussed by councillors and a number of actions will need to be completed before a formal response can be given to them.     Councillor Parry advised that there had been a change of date regarding the most recent Community Liaison meeting and she was unable to attend. She would circulate notes when she received them. The Chair advised that there would be a working group meeting regarding the planned VE day event. She would circulate the notes from that meeting.
Agenda item 7	The Community Council agreed to the end of year accounts as provided by the Proper Officer. He would circulate once signed by the Chair and make arrangements to have them audited.
Agenda item 8	The community council agreed to provide a donation regarding the painting of one of the picnic benches at the Pavilion side of the field. It will be done by a charity that provides mental health resources at community sports venues. There will be a QR code attached which link to a platform with mental health resources.
Agenda item 9	A number of policies, flexible working and Special Leave, Urgent Response, Sickness and Absence and Performance Review were distributed to councillors for yearly review. They were accepted and adopted but It was proposed and resolved that they be reviewed every two years instead of every year unless there were recent changes in legislation that dictated otherwise.
Agenda item 10	The proposed date of the next meeting of the Community Council is that of the Full Council. This will be the Annual Meeting and will take place on the 12th May 2025.
Part 2	The Chair made no declaration regarding the confidential nature of the items to be discussed in Part 2. There were no members of the public to be excluded from this part of the meeting.
Agenda Item 1	There were confidential discussions regarding the fees that would be levied to the cricket club for last season and this coming season. The Proper Officer will arrange a meeting with the club representatives to discuss. He will then report back. The council want to continue to provide sporting facilities for the cricket club and other users.
Agenda item 2	Confidential updates were provided by the councillors involved with the proposed allotments, the councils website, and further section 106 funding.