Meeting Date and Time:
Monday, 13th January 2025
Councillors Present:
Bowring, Lynn, Payne, N. Parry, James, Cannon, G. Parry, Hall
Apologies for Absence:
Councillor Judd (joined later in the meeting)
Declarations of Interest:
Councillor N. Parry – Trustee, Sully Library
Councillor Judd – Jubilee Playgroup, Sully School Governor, Trustee, Sully Library
Councillor Lynn – Representative for Evenlode School, Member of the Liberal Democrats
Councillor Payne – Employee, Welsh Assembly Government
Key Decisions and Updates:
Agenda Item 3 – Approval of Minutes
The minutes of the Full Council meeting on 2nd December 2024 were approved. A request was made for the Proper Officer to distribute a list of actions resulting from meetings.
Agenda Item 4 – Payment Schedule
The payment schedule, prepared by the Proper Officer, was approved.
Agenda Item 5 – Updates from External Representatives:
Sully Primary School: No recent updates.
Evenlode School: Councillor Lynn reported that his tenure as the school representative is ending, and the Vale of Glamorgan Council (VOGC) will appoint a replacement.
Chemical Advisory Board: No recent meetings.
Community Liaison Panel: Councillor N. Parry plans to raise concerns about the lack of PCSO coverage in Sully at the next meeting on 30th January.
Agenda Item 6 – Public Participation
One member of the public attended but had no questions or comments.
Agenda Item 7 – Proper Officer and Councillor Updates:
Cladding for Jubilee Hall is scheduled for February, pending structural assessment.
The Proper Officer will review the Jubilee Hall lease, expiring in 2028, and assess storm-damaged fencing for potential insurance claims.
The lack of disabled access at the Taylor Wimpey site (Gwel yr Ynys) was raised with VOGC. Follow-ups are in progress.
Updates on storage arrangements and fees for facilities were deferred to the Playing Fields Working Group.
Spinney Caravan Park has paid for bin emptying at BP field for 2025.
Agenda Item 8 – New Councillor
Councillor Christopher Hall was welcomed following his election on 17th December 2024.
Agenda Item 9 – Grants and Donations Policy
The revised policy was adopted and will be reviewed in 12 months.
Agenda Items 10 and 11 – Deferred Items
Website administration: Updates awaited from Councillor Cannon.
Fencing repairs: Deferred to the Playing Fields Working Group.
Agenda Item 13 – Donation to Rotary Club
The Council approved a donation to the Rotary Club of Dinas Powis for their support during Christmas.
Agenda Item 14 – Community Event
A budget was agreed for the event on 8th May 2025.
Agenda Item 15 – Next Meeting
The next Full Council meeting is scheduled for 5th February 2025.